November 16, 2012

To Whom it May Concern,

The Cabell Huntington Wayne Continuum of Care  ( CHWCoC)  has been notified that funding is available through HUD for the FY2012 CoC Program Competition.

The process to request funds is as follows:

The CHWCoC  is seeking LETTERS OF INTENT  (LOI)  for this funding by 5:00 PM on  Wednesday  November 28, 2012 for NEW and RENEWAL applications.   This is a mandatory step for project funding.

Project LOI’s   that meet the criteria will be notified by December 4 as to whether their project is eligible for an application or was rejected and if so, why.

PROJECT APPLICATIONS for all NEW PROJECTS will be due by December 17, 2012 at 5:00 pm. – PROJECT APPLICATIONS FOR RENEWALS will be due by December 21, 2012

Applicants who are not chosen for submission will be notified by January 2, 2013

Funds available for this award have been allocated to a variety of projects over the past 20 years and  those projects currently receiving funds will need to request renewals through this process.

Funds may be used for projects under four program components this year:  permanent housing, transitional housing, supportive services only, and HMIS.   The CHWCoC places priority on permanent housing projects, which is in line with HUDs national focus.

Eligible Project applicants include nonprofit organizations, States, Local governments, and instrumentalities of State and local governments, and public housing agencies.  For-profit entities are not eligible to apply for grants or to be sub-recipients of grant funds.  All project applicants seeking funding under this NOFA must have a DUNS number and include the number in your letter of intent.  All project applicants seeking this funding must also have an active SAM (System for Award Management) registration.  (SAM replaces the Central Contractor Registration (CCR).  Go to for more information.

Each CoC may submit one or more new project applications for Permanent Housing Bonus projects, which are new permanent supportive housing projects that serve chronically homeless individuals and families, with priority on serving those with the longest histories of homelessness, the sum of which must not exceed the 10% cap of the Preliminary Pro Rata Need  ( $114,442).  Once again, it is important to understand that this is not new money; any new projects will result in funds being redistributed from existing programs.

To learn more about the process and to gain a better understanding of the allowable programs, you may access the Notice of Funding Availability for the Continuum of Care Program Competition at the HUD Homelessness Resource Exchange  at  To learn more about the CHWCoC and to obtain a copy of the Strategic Plan for the Continuum, you can contact Jeanie Budrus at

The CHWCoC has a Prioritization and Evaluation Committee that will review the letters of intent, and notify the applicant as to whether the project  1) meets the priorities of the CHWCoC Strategic Plan and 2) meets the requirements of HUD for funding.    Project Applicants must then complete their application (electronic through e-snaps) and the committee will review and rank them for submission.

Letters of Intent should be prepared on agency letterhead and 1) sent to Francie Roberts-Buchanan, Director, Information and Referral Service, 455 Ninth Street, Huntington, WV 25701; or 2) e-mailed to  and must include the following:

1) The program for which you are applying; (permanent housing, transitional housing, supportive services only)

2) The amount of funds for which you are requesting;

3) The number of people you propose to serve annually;

4) Any special target populations for which you are serving,  (individuals, families, chronic homeless, veterans

5 ) A brief description of the project

6)  Whether the project is new or a renewal;

7) The name, email and phone number for the project key contact person

Assistance with information on where to access technical assistance on HUD’s website will be provided and a copy of the Federal Docket and the process for application will be on file in the main Library in Cabell and Wayne counties for public review and application transparency.  Further, a copy of the CoC Consolidated Application is available upon request by contacting the collaborative applicant, which is the Coalition for the Homeless, 627 Fourth Avenue, Huntington, WV  25701.

Letters of Intent must also contain agreement to the following:

1) Recipient will enter client data into the CHWCoC HMIS system

2) Recipient will spend funding (should it be received) in a timely fashion, drawing project funds on a quarterly basis at the minimum.

3) Recipient will complete all reporting requirements as required by HUD and the CHWCoC according to the due dates established.

4) Proposed project’s assistance will include assisting program participants to achieve and maintain independent  living and establishing a record of success (including but not limited to maintaining permanent housing for more than 6-months, employment, connection with mainstream resources etc.)

5) Project will meet the civil rights threshold requirements (Section IIIC.2.d. of the FY 2012 General Section (

6) Recipient will provide a signed Certification of Consistency with the Consolidated Plan (Form HUD-2991) (if the applicant is not a state or unit of local government) that the application for funding is consistent with the jurisdiction’s HUD-approved consolidated plan. The certification of consistency means the jurisdiction’s plan shows need, the proposed activities are consistent with the jurisdiction’s strategic plan, and the location of the proposed activities is consistent with the geographic areas specified in the consolidated plan.

7) Recipient will participate in the annual point-in-time count, conducted during the last week in January.

8) Successful letters of intent for any new projects will also include agreement to provide a completed Project Application in accordance with the requirements outlined by HUD in the FY 2012 General Section IV.B1b, including all required forms and certifications, by December 17, 2012.

Please direct any additional questions to Francie Roberts-Buchanan at or by calling 304-528-5660.

Francie Roberts-Buchanan, Chair

CHWCoC Prioritization and Evaluation Committee

Time Frame At A Glance

November 28, 2012   5:00 PM  Letter of Intent to

December 4, 2012      Agencies notified as to whether they are approved to submit a project application

December 17, 2012   5:00 PM     Project Application for new projects submitted to e-snaps

December  21, 2015   5:00 PM    Project Application for renewal projects submitted to e-snaps

January 2, 2012    Agencies notified of final rankings

HUD for the FY2012 CoC Program Competition- Mandatory LETTERS OF INTENT (LOI) DUE by 5:00 PM, Nov. 28, 2012 for NEW and RENEWAL
Tagged on: